DataParser is the leading independent connector solution for communication platforms to bring chat, meeting and file data into any archive, storage, supervision or eDiscovery system.
We are the experts in Designated Third-Party services for U.S. Broker-Dealers and Fully Paid Lending Third-Party Collateral Administration services.
Adopting new technology can be a challenge, especially when aiming to ensure that all teams involved are satisfied with the results. We are here to assist you throughout this process, making sure you stay in compliance with rules governing your business.
Embracing Growth Opportunities
There is no reason to avoid using innovative platforms that have the potential to drive your business forward. By taking advantage of new tools and systems, your organization can unlock greater efficiency and collaboration, positioning itself for sustained growth and success.
We provide guidance and support when important decisions like deploying a new chat or collaboration system or bringing files into a new storage platform. Our services ensure that all your existing security and compliance policies are fully satisfied. You can confidently implement new solutions without compromising on important safeguards, allowing your teams to collaborate effectively while maintaining the highest standards for data protection and regulatory compliance.
DataParser collects messaging and collaboration data to format, filter and deliver it to your archive, storage, supervision or eDiscovery systems.Data is collected directly from the original source, ensuring the chain of custody and metadata are preserved. This process supports essential requirements for Retention, eDiscovery, and Compliance policies.
Our solution offers extensive feature sets for a wide range of data sources, including Zoom, Webex, Slack, Microsoft Teams, Symphony, and others. Administrators can select which users and what types of data are collected, allowing for tailored data management.
Daily reports provide insights into the number of messages processed and delivered, enabling continuous monitoring of data activity.
Both on-premise and cloud deployment options are available, giving organizations the flexibility to decide their preferred level of involvement and control over the data collection process. DataParser Cloud offers a hands-off approach with our dedicated Cloud Support team handling the daily monitoring.
Our D3P team will help you file the required letters and provide guidance for staying in compliance with current regulations.We’re the number one independent Designated Third Party (D3P) provider in the United States. Our commitment to our clients is demonstrated through our close working relationships, which are centered on helping them maintain compliance with all relevant regulations. We enable our clients to avoid potential fines and other regulatory penalties.
The cornerstone of our D3P offering is the Annual Review. This process is designed to ensure that our clients’ systems and procedures remain aligned with current regulatory requirements. The Annual Review serves as a critical checkpoint for ongoing compliance and operational effectiveness.
A key feature of our Annual Review is the active participation of both Information Technology (IT) and Compliance teams. By bringing these groups together, we create a collaborative environment that fosters a comprehensive evaluation of existing systems and procedures. This joint effort not only supports compliance but also provides an opportunity to discuss and implement best practice recommendations.
If you’ve discovered some records or systems in use that are not being archived and you worry you are out of compliance, let us help.As part of our process, we will work closely with you to identify any existing data gaps within your organization. Once these gaps are recognized, our experienced team will provide clear guidance on effective mitigation strategies, helping you address vulnerabilities and strengthen your compliance posture.
Beyond immediate remediation, we will introduce well-defined procedures designed to support ongoing compliance. These procedures will help your organization maintain regulatory alignment over time and minimize future risks.
By partnering with our Compliance Services team, you can be confident that your data is managed responsibly and does not expose your organization to unnecessary risk. Let us support you in safeguarding your business through proactive and sustained compliance efforts.
We help you manage your data. Whether you’re a regulated firm with FINRA/SEC guidelines or your company has data retention policies for Legal, HR, IP, InfoSec, Governance or Privacy.
Our services will help you assess what you have, setup procedures to manage where and when it’s stored and accessed, and provide compliance coverage for regulated entities. D3P and FPL services include ongoing access to our compliance consulting team.
Our software products are designed to offer flexible options for this process. DataParser lets you collect your data from it’s source and decide where it should reside. You can send your chats, text messaging and transcripts into your email archive and your video and audio recordings into Azure or AWS storage. Features abound with DataParser; in use since 2001 and collecting millions of messages a day for users all over the world.
The Securities & Exchange Act of 1934 Rule 17a-4(f)(2)(ii) requires Broker Dealers to retain a Designated Third Party (D3P) for electronic records archives. D3P’s are called upon to access and assist a regulator with the production of regulatory records pursuant to a matter.
We are the leading D3P providers for US Broker Dealers. Since we work with so many firms, we can offer a unique perspective as to what industry leaders are doing with respect to managing corporate data and maintaining regulatory compliance.
Do you use Slack for team collaborations but your company has a legal hold requirement? DataParser can help with that! Collect from the source and send to your destination of choice. Using M365 Purview or Google Vault for archiving – DataParser can handle that too!
Or maybe you’re moving to a new messaging platform? But what about all your old data? DataParser can help! Collect all your data (yes, even if there is 10 years of it!) and store it wherever you want – AWS? No problem. Azure Blob? Yes, that too!
What if you are using Zoom for meetings but also Slack for chats? Also not a problem! DataParser can collect exactly the data types you need from each platform – and send them to the same location, or multiple destinations.
Not necessarily… but you could be. Not to worry. We can help.
Factors like the industry you’re in and who in your company is using Zoom help us determine what data needs to be archived.
Our Compliance Services team can help you manage your data and ensure you’re complying with applicable regulations and policies.
DataParser is a modular connector software solution designed to meet Compliance, Legal, Security, HR and IT requirements. Chats, Meetings, Documents, Data feeds, Collaboration Platforms and Databases are supported. DataParser handles the collection from the source, formatting of the data, filtering of output and delivery to an archive, eDiscovery platform or storage repository. 17a-4 partners with all data source providers to ensure continuous support of new features. 17a-4’s software team has streamlined the development of new interfaces. Please get in contact if you are using a platform not listed below and would like us to add it to our DataParser roadmap.
The first part of creating and managing a compliant and legally defensible archive is to ensure that you know where all your data is. This can be a tricky process. You may think, email, chats, documents, what else is there? How about General ledgers, Prospectuses, HR records, Marketing and Sales materials, Client Meeting Information, Databases and the list goes on. A thorough review of systems in use and where records reside is integral to identify corporate risk.
This is not to say you necessarily want all your data in your archive, but you must know what you have and where it is, to know if you are out of compliance. Penalties that are levied for non-compliance when it comes to records preservation can be hefty. Not knowing where all corporate data/records is puts organizations at risk for fines as well as ligation and accidental data deletion.
17a-4 Compliance Services team can help you understand what data you need to manage and how to comply with Rule 17a-4.
The best way to control corporate data is to bring it into an archive or storage repository. With many different types of data coming from many different sources, coordinating this task can be a complicated process.
Cloud archives seem a natural fit for cloud data sources and cloud-based email systems but an on-premise archive may make more sense when managing enterprise security policies and hybrid email environments. DataParser is designed to help with exactly these issues.
Azure Blob, AWS, SharePoint and other document libraries and storage systems can be crucial to maintaining data and budgets. Why try to force large files like videos, recordings and database content into email archives when lower cost storage is a better option and easier fit.
Collecting data directly from the source, maintaining the chain of custody, threading all chats, reconciling all data to users and reporting on all processes are key features of DataParser that help users manage a compliant and unified archive.
The purpose of an archive is to preserve corporate data. Once you’ve cleared the hurdle of getting your email and chat data into your archive, you’ll need to decide how best to manage it. The goal is to minimize risk and adhere to organization policies and governing regulations – most archives have multiple features to achieve this.
Retention polices can be used to designate what data gets held and for how long. Regulated users, like broker dealers, must adhere to SEC and FINRA record retention requirements and keep copies of all communications in WORM (Write Once Read Many) in the business archive.
eDiscovery processes can then be performed in the case of litigation or regulatory review. Others, like Investment Advisors, require Supervision policies and procedures in place to ensure proper adherence to governing rules.
Disposition polices that remove or delete old data are also important to consider. Not only will you keep your archival storage costs down, but you’ll also mitigate your corporate risk.
We work with everyone. As a middleware integration vendor, we are partners with all our data source and archive providers. We also partner with our clients’ licensing and procurement servicers for easy onboarding. We’ve done extensive work in financial compliance, so we maintain great relationships with many industry experts, consultants, advisors, and service providers that have helped our clients. We are happy to offer recommendations for services we don’t provide. Please reach out if you would like to become a partner. Here are 17a-4, we pride ourselves on being easy to work with and inclusive to all.
