Government and Public Sector organizations must comply with regulatory record retention requirements. DataParser automatically brings regulated records into archives and compliance repositories while maintaining compliance metadata and chain of custody.
DataParser is scalable and can be deployed on on-premise servers behind internal agency firewalls.
Since 2001, DataParser has helped government organizations quickly and easily maintain compliance with electronic messaging regulations. DataParser was designed to help facilitate regulatory compliance using existing infrastructures like email archives to capture various types of content. Communication channels like social media and instant messaging (IM) as well as text/mobile, cloud-based file systems and all-in-one collaboration platforms like Slack, Teams, and Zoom can all be collected. Once messages and content from these platforms are ingested into an archive or cloud storage endpoint, they can be retained according to retention rules, supervised for compliance and searched in eDiscovery.
A records mandate issued by the National Archives and Records Administration clarifies a decade-old rule for retaining electronic communications. Historically, the Capstone approach was designed specifically for email correspondence – but no more. With the latest update to the General Records Schedules in Transmittal 33, the scope has been expanded to include all types of electronic messages, including any electronic message, including email-based chat, independent chat messengers and text messages. The retention period, based upon the position of the sender or receiver, can range from 3 to 30 Years.
Government organizations are required by law to archive, retain and supervise business communications. Regulations such as the Freedom of Information Act (FOIA), Federal Information Security Management Act (FISMA), and National Archives and Records Authority (NARA) rules lay out specific mandates around electronic records and communications that must be retained, including those taking place over social media, mobile devices, and messaging platforms. Failure to comply with these rules can lead to fines and has resulted in high-profile enforcement cases where organizations were penalized for failure to adhere to compliance rules.
Federal agencies must have the technical capabilities to properly save and preserve electronic messages. Most messaging compliance solutions require sending your workforce’s critical, sensitive communications to a third-party data store. Moreover, these services require recurring monthly fees for the maintenance of a second archive, in addition to your existing email archive. DataParser leverages existing infrastructures to minimize cost and meet security and information governance policies.
We’ve worked with several agencies to implement DataParser to capture communications and push them into email archives or cloud storage. DataParser collects directly with source data and delivers directly to the repository maintaining chain custody. DataParser is the middleware connector solution to capture, store, and retrieve electronic messages in accordance with legal and regulatory requirements.
We have a new offering for Zoom Meetings for Government that complements our traditional full capture DataParser with a cost-effective solution for agencies.
DataParser for GOV can be sold through our partner Carahsoft and is listed on ITES-SW2 contract.
17a-4 for Government | Carahsoft